JAS System Maintenance

System improvements will be conducted on 18 June from 2100-2300 ET. During this time, all JAS applications will be unavailable.

Enrollment and Record Keeping (ERK) Standard - FCC

Programs: Family Child Care

Resource Type: Operating Procedure

Published: 04/24

The Enrollment and Record Keeping (ERK) Standard provides guidance for enrollment and record keeping. This standard includes step-by-step instructions for both FCC offices and Providers for registering new families, guidance for maintaining both paper and electronic documents, and specific guidance on medication documentation and requirements.

Download Enrollment and Record Keeping Standard - CDH (Revised April 2021) [PDF, 2.57 MB]

Download Registration and Enrollment Checklist - CDH [PDF, 252.4 KB]

Table of Contents

CDH Office Registration Record Keeping Checklist

Download Provider Guide to Enrollment - CDH [PDF, 165.41 KB]

Table of Contents

Download Email Templates - CDH (Updated April 2024) [VND.OPENXMLFORMATS-OFFICEDOCUMENT.WORDPROCESSINGML.DOCUMENT, 42.58 KB]

Download Registration and Enrollment Documents Master List and File Requirements - CDH [PDF, 324.46 KB]

Download Identified Needs and Medications Forms Master List and File Requirements - CDH [PDF, 263.36 KB]

Table of Contents

Forms for Children with Identified Needs Linked files in CYMS for households that have been inactive for 3 years are automatically archived and purged from the system.

Download Provider File Requirements - CDH [PDF, 227.27 KB]

Download Employee File Requirements - CDH [PDF, 206.09 KB]