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Enrollment and Record Keeping Standard - 24/7 Center

Programs: 24/7 Centers
Resource Type: Operating Procedure
Published: 04/24

UPDATED APRIL 2024: Email templates document updated to reflect new CYP Family Enrollment Site URL.

24/7 Centers depend on effective enrollment and record keeping procedures, strong administration oversight, and accurate file maintenance. The 24/7 Center Enrollment and Record Keeping (ERK) Standard provides guidance for enrollment and record keeping, including scanning requirements, for records for children, families, and CYP Professionals. This standard includes step-by-step instructions for registering new families, guidance for maintaining both paper and electronic documents, and specific guidance on medication documentation and requirements. Appendices to this standard includes the Registration Record Keeping Checklist, email templates for communicating with families, and master lists of registration documents, identified needs and medication documents, and CYP employee and volunteer file requirements.

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