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The 24/7 Center Enrollment and Record Keeping (ERK) Standard provides guidance for enrollment and record keeping, including scanning requirements, for records for children, families, and CYP Professionals.
Programs:
24/7 Centers, Child Development Center, Family Child Care, School Age Care, Youth Program
Resource Type:
Operating Procedure
Published:
02/22
The CYMS Household Records User Guide is designed to assist CYP employees in creating and maintaining Household Records. These standards define the types of information that must be stored in the Household Records for all participating CYP families and provide the user with step-by-step instructions on how to enter and maintain child and family information in CYMS.
Programs:
24/7 Centers, Child Development Center, Family Child Care, School Age Care
Resource Type:
Marketing and Communications
Published:
02/21
All families who enroll in a Navy CYP are required to provide proof of their total family income (TFI). This short guide answers some of the common TFI questions and provides the basic information they need to have their TFI verified.
Programs:
24/7 Centers, Child Development Center, Family Child Care, School Age Care, Youth Program
Resource Type:
Form
Published:
09/17
The Family Communication Tracking Log is used to document all communication attempts--by phone, email, cubby memo, or in-person--with a family when requesting record updates for immunizations, flu vaccinations, employment and/or student status documentation, and/or other required documents.
Programs:
24/7 Centers, Child Development Center, Family Child Care, School Age Care, Youth Program
Resource Type:
Form
Published:
12/18
Families use this form when they are enrolling and registering their children to document in writing their releases and authorizations for field trips, transportation, topical non-prescription product application, media release, an acknowledgement that they have received the Navy CYP Parent Handbook, and a general hold harmless release.
Programs:
24/7 Centers, Child Development Center, Child and Youth Program, Family Child Care, School Age Care, Youth Program
Resource Type:
Form
Published:
12/18
Families use this form when they are enrolling and registering their child to let the program know of any identified needs their child may have, including food or other allergies, medication needs, food intolerances and dietary needs, and any early intervention or special education needs.
Programs:
24/7 Centers, Child Development Center, Child and Youth Program, Family Child Care, School Age Care, Youth Program
Resource Type:
General
Published:
01/18
The Enrollment and Record Keeping Standards Associated Document list includes hyperlinks to all documents referenced within the Enrollment and Record Keeping Standards organized by new documents, revised documents, and those with no changes. It also indicated the program(s) to which each document applies.
Programs:
24/7 Centers, Child Development Center, Child and Youth Program, Family Child Care, School Age Care, Youth Program
Resource Type:
Policy
Published:
01/18
Navy Child and Youth Programs are required to establish administrative procedures, record keeping and file maintenance systems to ensure information is organized, accurate, and readily accessible. The Navy CYP Enrollment and Record Keeping Standards provide CYP professionals with specific information and guidance regarding requirements for record keeping and file maintenance for enrolled children and CYP professionals.
