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Child Care in Your Home

Introduction

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Child Care in Your Home

 

Child Care in Your Home (CCYH) is a DoD fee assistance pilot program that helps military families pay for a portion of the cost of full-time child care (30-60 hours per week) provided in their homes. Designed to support families with nontraditional work schedules, this program supports care that is provided every day of the week and during nontraditional hours such as evenings and weekends, or on rotating schedules.

Woman kneeling holding an infant with another young child next to her

Disclaimers

The Child Care in Your Home (CCYH) pilot program has limited capacity, and we cannot guarantee that your family will receive an offer. To make sure you have access to all possible options, we strongly encourage you to request all military-operated child care programs that may work for you and Military Child Care in Your Neighborhood fee assistance, if available. 

The pilot uses the DOD established priorities to make offers for child care. As such, offers will be made in sequential order based on the sponsor's priority and the date you requested CCYH fee assistance. We are unable to provide a date for when an offer might be made for your family. Visit the Family Eligibility and Priority Guidelines page to learn more about how families are prioritized for care.

Eligibility

Air Force, Army, Navy, Marine Corps, and Space Force service members are eligible to participate in the CCYH pilot program if they meet the following eligibility requirements:

  1. Are stationed in an eligible region, and
  2. Are single/dual active duty or Guard/Reserve on active duty, or
  3. Are active duty or Guard/Reserve on active duty with a spouse
    1. working full-time or enrolled full-time in a postsecondary educational institution, or
    2. working part-time while enrolled part-time in a postsecondary educational institution.

Children ages 6 weeks - 5 years are eligible. School-age children (6-12 years of age) are eligible only when younger siblings are enrolled in the program. Children who age up to school age and no longer have a younger eligible sibling enrolled in the program may remain in the program until the end of the school year in which their oldest school age sibling turns 13 years old. When this occurs, fee assistance will end.

The pilot program has limited spaces available and is provided in the following regions:

  • Colorado Springs, Colorado
  • Fayetteville, North Carolina
  • Fort Walton Beach, Florida
  • Hawaii
  • Jacksonville/Mayport, Florida
  • Las Vegas, Nevada
  • National Capital Region
  • Norfolk, Virginia
  • San Antonio, Texas
  • San Diego, California
  • Seattle/Tacoma, Washington

Learn More About CCYH Requirements

To learn more about the unique requirements of the CCYH pilot program, watch this video. It covers such things as:

  • You must find and select your own provider.
  • You will be your provider's employer, which has tax implications.
  • You must ensure your provider completes all required training and obtains a favorable background check, and
  • You must agree to semi-annual home visits to verify that quality care is being provided.

In addition, the video discusses:

  • Resources to help you find a provider (Sitter City, local Child Care Resource and Referral agencies (CCR&Rs))
  • Required documents for you and your provider

How to Get Started

    Create an Account

    Select “Create an Account” at the top of the page. Once you create an account, you will set up a Household Profile that stores key information about your family and allows you to conduct a customized search for military child care and fee assistance programs.

    Search for and Request Care

    Use “Find Child Care” to identify all programs that meet your needs. Search for care and if you are stationed in an eligible region and meet the family eligibility criteria, CCYH will be included in the search results, and you can request CCYH fee assistance for each of your children.

    Wait for an Offer

    MCC will send you an offer for fee assistance when a space becomes available. Keep your email address up-to-date in your Household Profile so you do not miss these important notifications.

    Complete an Application

    If you receive an offer for fee assistance, you will receive a notification from MilitaryChildCare.com with instructions on how to accept the offer and complete an application in the Child Care Aware of America (CCAoA) fee assistance enrollment portal. You must complete the application and submit your supporting documentation within five business days of accepting the offer.

    Select and Enroll Your Provider in the Program

    Select your in-home care provider, review the information on tax requirements from CCAoA, and submit your selected provider's eligibility documentation in the CCAoA fee assistance enrollment portal.

Resources to Get Started

Requirements for the CCYH program are unique. Participating families must:

  • Select their own provider
  • Employ their selected provider, which has tax implications
  • Understand the provider must complete all required training and obtain a favorable background check
  • Agree to semi-annual home visits to verify that quality care is being provided

Support is available to assist you! Read more below.

The monthly fee assistance amount paid for each child is based on your Total Family Income (TFI) category and will not cover the entire cost of child care. CCAoA will make the fee assistance payment directly to your selected CCYH provider.

The amount of fee assistance provided per child is based on:

  • The DoD assigned TFI Category based on your Total Family Income.
  • The DoD determined full-time parent fee per child for the relevant TFI category. For each category, there is a Basic parent fee and a High Cost parent fee based on geographic area. 
  • The monthly rate charged by your provider.
  • The provider rate cap determined for your geographic area.

You are responsible to pay your provider for all additional costs the fee assistance does not cover, including taxes. Provider rates may only include child care services and may not include housekeeping-related duties outside of what is necessary for child care.

You are responsible for selecting your own in-home child care provider. To find a provider, you may use the expanded child care service available at no cost through Military OneSource. CCYH providers must meet the following requirements:

  • Be a U.S. Citizen or Legal Permanent Resident
  • Be at least 18 years of age
  • Hold a high school diploma or equivalent
  • Have the ability to read, speak, and write English
  • Comply with applicable federal and state labor laws, to include income tax implications

CCYH providers may be family members:

  • A family member is defined as a person who is related to each child by blood, marriage, or adoption.
  • A family member who serves as the CCYH provider may not be the parent, stepparent, or legal guardian of the child or children in care.
  • Sponsors, spouses, and legal guardians may not serve as the CCYH provider for their child.

All providers must complete all training and background check requirements.

You may consider the following types of in-home care arrangements when you participate in the CCYH pilot.

  • A provider who comes to your home to care for only your children.
  • A nanny-share arrangement. A nanny share is when two or more families enter into an agreement to hire an in-home child care provider to care for their child(ren) under a co-arrangement. The families agree to share the cost of the child care provider. Families participating in a nanny-share are responsible for developing their own nanny-share agreement and complying with any state or local regulations.
  • A live-in arrangement in which the CCYH provider resides in your home and provides child care services. To use this option, you must follow the labor and tax laws. CCYH fee assistance only covers the child care fee and does not pay for any living expenses.
  • A provider may care for their own children in your home with a written agreement. In this case, there cannot be more than six children in care, and no more than two of these children can be infants.

When you use this pilot program, you will be considered your provider's employer. To learn about the tax implications of being an employer, contact Military OneSource tax consultants. If you receive and accept an offer for CCYH fee assistance, CCAoA will also provide you with information on tax requirements. You can also read the Tax Considerations for Household Employers fact sheet. 

Because you will be your in-home child care provider's employer, it's important to negotiate and execute a written contract with your in-home provider. For more information on why it's important to have an agreement with your provider and what you should consider including, review The Importance of Creating Your Child Care Agreement handout.

If you receive and accept an offer for CCYH fee assistance, CCAoA will work with you and your selected provider to understand the provider training and background check requirements needed to participate. In addition to meeting these requirements, if your child has a special need, it is important that you share best care practices with your provider to ensure your child's needs are met.

CCAoA will work with your provider to ensure they complete the following required training before starting, including:

  • CPR certification
  • First aid certification
  • Child abuse prevention training
  • Safe sleep training

In addition, the provider must complete additional training such as developmentally appropriate practices, health and safety procedures, and positive child guidance strategies within 90 days of starting.

CCAoA will share information with providers on how to complete the minimum background check requirements, including:

  • Fingerprint-Based FBI Criminal History Background Check
  • State Criminal History Repository Check
  • State Child Abuse and Neglect Repository Check
  • State/National Sex Offender Registry Check

If the provider previously completed the background check requirements above, they must be current, which is defined as no more than 5 years old.

CCYH Resources

If you participate in the CCYH pilot program, you will have several unique responsibilities. Here you can find the resources needed to help you with each one.

  • Child Care in Your Home Flyer

    Share information about the DoD pilot program that helps eligible families pay for child care provided in their home.

    CYF-Flyer-ChildCareInYourHome.pdf [PDF, 353.34 KB]
  • DoD Pilot Phase 3

    Learn more about CCYH and recent changes to the pilot program

    DoD Pilot Phase 3

  • Expanded Hourly Child Care Options

    Visit Military OneSource to access a national database of more than a million possible in-home providers.

    Expanded Hourly Child Care Options

  • Tax Considerations for Household Employers

    Read more about the possible tax requirements when you hire a provider to work in your home.

    CCYH_TaxConsiderations_FactSheet.pdf [PDF, 141.32 KB]
  • Free Military Tax Support

    Visit Military OneSource to talk to a free military tax consultant or to access the free MilTax software.

    Free Military Tax Support

  • The Importance of Creating your Child Care Agreement

    Learn more about why it’s important to have an agreement with your provider and what it should include.

    TheImportanceofCreatingYourChildcareAgreement.pdf [PDF, 181.46 KB]
  • Application Forms

    Learn more about any required documents you’ll submit to CCAoA if you get an offer for fee assistance.

    Application Forms

Questions?

Review the FAQs for more information and then contact Child Care Aware of America at 800.424.2246 for assistance.